Standards of Academic Progress Policy
Greenville Technical College has adopted the following Standards of Academic Progress (SAP) Policy according to federal and state mandates. Greenville Tech’s Standards of Academic Progress Policy measures a student’s performance in the following areas: completion rate, cumulative grade point average (GPA), and maximum time frame. All students receiving any federal and state student financial aid must adhere to the college’s SAP policy.
This SAP policy applies to all students applying for or receiving federal and state funds (except SCLTA). The intent of this policy is to ensure that students who are receiving federal and state financial aid are making measurable progress toward completion of a degree, diploma or certificate program within a reasonable time frame. To be eligible for federal aid, a program of study must require a minimum of 16 credit hours for graduation.
The Office of Financial Aid and Veterans Affairs monitors the SAP of all financial aid recipients by reviewing a student’s total academic record after grades are posted at the end of each semester. Students’ failure to meet any one of three standards may result in the cancellation of their awards and repayment of funds already received.
The SAP requirements for Greenville Technical College are summarized below.
- Completion Rate. Financial aid recipients are required to complete at least
two-thirds of the credit hours attempted. The completion rate is derived by
dividing the cumulative hours earned by the cumulative hours attempted.
All grades are counted in the hours attempted.
Note: Financial aid recipients may take a maximum of 30 credit hours in developmental coursework which consist of English, reading and math courses
below the 100 level. These courses do not count toward hours attempted
and will not be considered in determining the Standards of Academic Progress.
- Grade Point Average. In order to remain in good academic standing, financial
aid recipients must maintain a minimum cumulative Grade Point Average (GPA)
- Length of Eligibility. Financial aid recipients must complete their program of study without having attempted more than 150 percent of the credit hours required to complete their curriculum. For example, a student enrolled in a program of study requiring 30 credit hours to complete may not attempt more than 45 total credit hours (i.e. 30 x 150 percent = 45). The maximum length
of eligibility is 180 non-remedial total credit hours. This limit includes transfer credit earned.
- Failure to Meet Minimum Standards. Financial aid recipients who fail to meet the minimum standards (have not completed two-thirds of their cumulative attempted hours and/or have not achieved a 2.0 GPA) will be placed on
financial aid probation. Financial aid probation is a warning that future financial
aid is in jeopardy. Financial aid recipients receive financial aid while on probation. At the end of a probationary
semester, the financial aid recipient who fails to meet the minimum Satisfactory Progress Standards for the semester will become ineligible for financial aid. If
academic difficulties were the results of events beyond the student’s control,
(i.e. illness, separation/divorce, or work-related problems), the student may
appeal to have their financial aid reinstated.
If a student failed to meet the requirements for the grade point average and/or percentage completion rate, he or she must provide a personal statement that
- Outlines the circumstance that prevented meeting the Standards of
Satisfactory Academic Progress (SAP);
- States why it is possible to improve upon past academic performance;
- Explains the corrective action taken; and
- Includes attached documents that verify the statement. All documentation
must include the student’s name and ID number, and relate to the specific
period during which the student’s academic performance was affected.
Examples of acceptable documentation include
- Birth/death certificates, obituaries, funeral programs of immediate family members (i.e. parents, grandparents, spouses, children, brothers, sisters)
- Medical records on physician’s or hospital’s letter head with the appropriate signatures that confirm illness and length of recuperation
- Court documents
- Statements from physicians, counselors, clergy or social workers on company letterhead, with the appropriate signatures
- Statement from work supervisor on company letterhead with the appropriate signature.
If a student has exceeded the maximum attempted hours (150 percent rule),
he or she must
- Provide a personal statement explaining why accumulated attempted hours exceed current degree requirements
- Attach documents that verify statement (see above for acceptable documentation)
- Obtain a Degree Audit from an academic advisor listing the remaining requirements for current degree program and a projected completion date.
Timeliness of degree audit requests is essential for appeal. Last minute requests for degree audits could delay and jeopardize an appeal. It is strongly recommended that students obtain and review a copy of their unofficial transcript before submitting an appeal.
The inclusion of supporting documentation as outlined above does not guarantee
that an appeal will be granted. Each case will be reviewed on a case-by-case basis. Appeal letters submitted without supporting documentation will not be
The need for more than one appeal generally indicates a serious problem. Only
one appeal will be accepted per semester. The Financial Aid Appeals Committee
will review the appeal. The student will be advised in writing of the final decision
within 15 working days of receipt of the appeal.
Students whose appeals have been denied by the Financial Aid Appeals Committee
may appeal to the Financial Aid dean for further review. During the appeals
process, no telephone calls or e-mails concerning an individual financial aid appeal will be accepted.
To regain eligibility a student should
Use personal funding to enroll in a minimum of six non-remedial credit hours (courses below the 100 level are remedial) and complete them with a 2.0 or better GPA.
Note: Students who enroll in more than six non-remedial credit hours must complete two-thirds of the credit hours in which they enroll with a 2.0 or better GPA.
File an appeal. If the appeal is approved, the student will be placed on financial aid probation for the semester in which the appeal is granted.
Refer to the Standards of Academic Progress Policy published by the Greenville Technical College Office of Financial Aid and Veterans Affairs for information on retaining the restored aid.
Academic issues that will affect Satisfactory Academic Progress include
- Course repetitions, withdrawals, incomplete courses, transfer credits, and
all other grades
- All grades are counted in the hours attempted.
- Developmental course — Financial aid recipients may take a maximum of 30 credit hours in developmental coursework which consists of English, reading
and math courses below the 100 level. These courses do not count toward
hours attempted and will not be considered in determining the Standards of Academic Progress.
- Change of major — A financial aid recipient who changes his or her course of study is still responsible for maintaining satisfactory progress. A financial aid recipient changing from one program to another may lose federal and state eligibility immediately upon making the change. When considering a change in major, a student should consult the Office of Financial Aid and Veterans Affairs to discuss the effect of this change on their satisfactory academic progress. Federal and state regulations prohibit the awarding of financial assistance beyond 150 percent of the published program length.
Returning student’s academic record — The federal government requires the Office of Financial Aid and Veterans Affairs to track a student’s academic progress from the first date of enrollment, whether or not financial aid was received. Students returning to college after a break in enrollment should consult the Office of Financial Aid and Veterans Affairs on how their college history will affect their eligibility for financial aid.
For more information on how to apply for loans, grants or scholarships, contact the Greenville Tech Financial Aid Office at (864) 250-8128. The office is located in the Admissions and Registration Center at McAlister Square.
Reasonable Academic Progress Policy
Unlike federal programs that look at the SAP, the South Carolina Lottery Tuition Assistance (SCLTA) has its own academic progress standards called Reasonable Academic Progress (RAP). Students must satisfy the RAP requirements listed
below in order to be awarded SCLTA for the semester in which they are currently
- If the student has attempted 0-20 credit hours, their GPA from the previous semester must be 1.5 or higher.
- If a student has attempted 21-23 credit hours, their GPA from the previous semester must be 1.8 or higher.
- If a student has attempted 24 or more credit hours, their cumulative GPA must be 2.0 or higher.
Note: Developmental coursework which consists of English, reading and math courses below the 100 level do not count toward hours attempted and will not be considered in determining the Reasonable Academic Progress.
If a student failed to meet the minimum GPA requirements, he or she must provide a personal statement that explains in detail the circumstances surrounding their academic difficulties for the identified semester. Unlike SAP appeals, supporting documentation is not needed.
Each case will be reviewed on a case-by-case basis. The appeal will be reviewed by the Financial Aid Appeals Committee. The student will be notified in writing of the final decision within 15 working days of the receipt of the appeal.